School Wellness Event Planner

Options for wellness events:

  • Host a healthy taste test with fruits, vegetables, whole grains & low-fat dairy
  • Host a Family Fitness Event
  • Invite a local gym to school to provide a family Zumba or yoga class
  • Dedicate a day to school-wide classroom movement breaks
  • Host a Recreational Field Day for students and invite parents to participate
  • Invite a local chef to host a cooking class for students and their parents
  • Host a school garden workday
  • Invite parents and students to participate in a school walk-a-thon
  • Host an obstacle course
  • Dedicate a day to renovating the playground
  • Refurbish the cafeteria by painting a mural
  • Host a Health & Wellness Fair

General event planning information:

  • Create a committee (use existing wellness committee), determine chair
  • Understand audience/participants (when would they want to participate, what resources would they want to see, numbers to expect, etc.)
  • Set date, location
  • Option to set a theme (nutrition one year, physical activity the next, etc.)
  • Determine speakers, activity hosts, community agencies, consider inviting feeder high school students/student council to help organize and run event
  • Market event and encourage participation (passport with stamps for visiting vendors/activities, drawing for prizes, etc.)
  • Document event through pictures
  • Evaluate event (survey participants, vendors, organizers) and plan for next year

Community resources/partners

Click here to access a listing of contacts and resources in Greenville County.  Engage your school community, including parents of current students as well as business owners, doctors, and community partners near your school.  Also involve students and parents of feeder schools.


6 Months Before:

  • Set the event on agenda of Wellness Committee and get approval from the Principal
  • Establish goals and objectives for the School Wellness Event.
  • Select planning committee members.
  • Select a theme.
  • Select a date and time.
  • Select and reserve the location.
  • Identify possible services, information, exhibits, activities using the School Wellness Event Planner
  • Prepare a budget.

3 Months Before:

  • Establish timelines (see School Wellness Event Planner)
  • Seek as many local agencies or groups as possible to attend your event.
  • Ask exhibitors, clinicians, and other people to reserve the selected date.
  • Secure volunteers, including someone who can take pictures the day of the fair and someone to welcome and direct participants.
  • Select health screenings and services to be offered.
  • Decide on exhibits, activities, demonstrations, etc.
  • Reserve rental equipment.
  • Reserve tables and chairs.

2 Months Before:

  • Order educational and promotional materials if needed
  • Plan and begin securing prizes, decorations, goodie bags, giveaways, films, donations, etc.
  • Secure cash box; plan for change needs at the fair.
  • Reserve hand-trucks, carts, etc.
  • Plan to secure tablecloths.
  • Make posters, flyers, etc. to publicize the event.
  • Duplicate printed materials, such as registration and evaluation forms.
  • Locate and line up needed equipment (chairs, tables, and other necessary supplies).
  • Receive written commitments from exhibitors, providers, volunteers, etc.
  • Provide written confirmation to exhibitors, including the following:
    • date of event
    • time (to set up booth and hours open to public)
    • location (include a map)
    • general guidelines
    • title for their booth signs (provided by either committee or exhibitor)
    • ask exhibitors to bring special equipment, such as extension cords, three-prong adaptors, etc.
    • ask exhibitors about space and electrical requirements
  • Receive written requests from exhibitors for electrical outlets, cords, etc.

1 Month Before:

  • Meet to review progress towards implementation of plans.
  • Publicize the event with flyers, posters, on the school’s website, etc.
  • Contact television, radio, and newspapers to publicize.
  • Plan classroom and needed space locations.
  • Make direction signs.
  • Make map for exhibitors and participants.
  • Make the program, acknowledging exhibitors, volunteers, donors, etc.
  • Make a list of items still needed to be purchased.
  • Secure the following supplies for the “be prepared for anything kit:
    • Pens and pencils
    • Felt-tipped markers—large, small, different colors
    • Extension cords
    • Paper clips, rubber bands, tacks, pins
    • Stapler and extra staples
    • Scotch, masking, and duct tape
    • Hammer, nails, pliers, and screwdriver
    • Posterboard
    • Paper
    • Batteries
    • Emergency kit with first aid supplies
    • Paper towels
    • Kleenex
    • Camera and film for the volunteer photographer
    • Phone book, exhibitor and volunteer

Week of event:

  • Double check with exhibitors, participants and volunteers
  • Publicize on social media outlets and morning announcements
  • Hang signage
  • Set up areas day of

After event:

  • Celebrate your success!
  • Write up a quick ‘success story’ to be included in school newsletters
  • Thank exhibitors, participants and volunteers
  • Evaluate event and make plans for next year’s event

National Wellness Events

Click below to review wellness events from around the country